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Emergency Evacuation Support Equipment Package

Architecture Geographic Scope

Description:

Evacuation planning and coordination to manage evacuation and reentry of a population in the vicinity of a disaster or other emergency that poses a risk to public safety.

 

Included in:

City of Sherman EOC
City of Sherman Public Safety Dispatch
County EOC
County Public Safety Dispatch
DPS Communications Service
Grayson County Sheriffs Office Communications
Municipal Public Safety Dispatch

Functional Requirements:

1The center shall manage inter-agency coordination of evacuation operations, from initial planning through the evacuation process and reentry.
2The center shall develop and exchange evacuation plans with allied agencies prior to the occurrence of a disaster.
3The center shall provide an interface to the emergency system operator to enter evacuation plans and procedures and present the operator with other agencies’ plans.
4The center shall coordinate evacuation destinations and shelter needs with shelter providers (e.g., the American Red Cross) in the region.
5The center shall provide evacuation information to traffic, transit, maintenance and construction, rail operations, and other emergency management centers as needed.
6The center shall request resources from transit agencies as needed to support the evacuation.
7The center shall request traffic management agencies to implement special traffic control strategies and to control evacuation traffic, including traffic on local streets and arterials as well as the major evacuation routes.
8The center shall provide traveler information systems with evacuation guidance including basic information to assist potential evacuees in determining whether evacuation is necessary and when it is safe to return.
9The center shall monitor the progress or status of the evacuation once it begins and exchange tactical plans, prepared during the incident, with allied agencies.
10The center shall monitor the progress of the reentry process.
11The center shall submit evacuation information to toll administration centers along with requests for changes in the toll services or fee collection during an evacuation.
  

User Service Requirements (fully or partially addressed):

4.5HAZARDOUS MATERIAL SECURITY AND INCIDENT RESPONSE
4.5.0ITS shall include a Hazardous Materials (HAZMAT) Security and Incident Response (HSIR) service.
4.5.2HSIR shall provide an Operation Focal Point (OFP) for initiating appropriate responses.
4.5.2.1OFP shall be capable of being implemented as either a centralized dispatch or several de-centralized dispatch units or vehicles.
4.5.2.2OFP shall provide the capability for existing dispatch centers to receive the calls, determine response requirements, and route distress calls to predesignated responding agencies.
4.5.2.3OFP shall provide the capability for operators to coordinate with other agencies and response services to include, but not be limited to, the following:
4.5.2.3(a)State and/or local transportation officials.
4.5.2.3(b)Police departments.
4.5.2.3(c)Highway patrol.
4.5.2.3(e)Emergency medical services.
4.5.2.3(f)Environmental protection agencies.
4.5.2.3(g)HAZMAT teams.
4.5.2.3(h)Towing and other "courtesy" services.
4.5.3HSIR shall include a Communications (COMM) function.
4.5.3.3COMM shall provide the capability for data to be sent from any location covering all areas of the contiguous United States.
4.5.3.4COMM shall provide the capability for linkages/interfaces with various existing networks.
4.5.4HSIR shall include a HAZMAT Security (HS) function.
4.5.4.2HS shall provide a roadside security sensitive HAZMAT security (RHS) function.
4.5.4.2.5RHS shall include the capability to notify traffic management agencies when unauthorized security sensitive HAZMAT activity has been detected and verified.
4.5.4.3HS shall include a Driver Authentication function (DA)
4.5.4.3.7DA shall include the capability to notify traffic management if an unauthorized driver attempts to operate the vehicle.
5.0EMERGENCY MANAGEMENT
5.1EMERGENCY NOTIFICATION AND PERSONAL SECURITY
5.1.3ENPS shall include a Remote Security and Emergency Monitoring (RSEM) function to create an environment of safety in secure areas.
5.1.3.4RSEM shall include a Monitor Alert Levels (MAL) function.
5.1.3.4.3MAL shall increase system preparedness as the likelihood of an incident increases, including:
5.1.3.4.3(a)Activating physical security systems and implementing security procedures
5.1.3.4.3(b)Adjusting parameters of surveillance and sensor devices.
5.1.3.5RSEM shall include a Physical Security System (PSS) function.
5.1.3.5.2PSS shall allow system operators to monitor and control operation of the physical security system devices, including operator override.
5.1.3.5.3PSS shall provide current status of the system including readiness and activation to operators.
5.2EMERGENCY VEHICLE MANAGEMENT
5.2.1EVM Service shall include an Emergency Vehicle Fleet Management System.
5.2.1.1Emergency Vehicle Fleet Management System shall maintain the availability status of relevant emergency vehicles.
5.2.1.2Emergency Vehicle Fleet Management System shall determine the emergency response vehicles best suited to respond to an incident.
5.2.1.3Emergency Vehicle Fleet Management System shall dispatch the appropriate emergency response vehicle (s) to the incident.
5.2.2EVM Service shall include a Route Guidance System.
5.2.2.1Route Guidance System shall maintain real-time information on traffic conditions in urban and rural areas, emergency response vehicle locations, and emergency response vehicle destinations.
5.2.3EVM Service shall include a Signal Priority System.
5.2.3.1Signal Priority System shall maintain real-time information on signal timing, emergency vehicle locations and emergency vehicle routing.
5.3DISASTER RESPONSE AND EVACUATION
5.3.0ITS shall provide a Disaster Response and Evacuation (DRE) function that provides for effective, coordinated management of the surface transportation system during all types of disasters including natural disasters (hurricanes, earthquakes, floods, severe winter storms, tsunamis, etc.), terrorist acts, and other catastrophic events (e.g., nuclear power plant disasters). Two primary subservices are provided: (1) Disaster Response and (2) Evacuation Coordination. The Disaster Response Subservice provides support for planning, transportation management, resource sharing, and information coordination between transportation agencies and principal responding agencies (emergency management, public safety, and other allied agencies) to improve the effectiveness and safety of a disaster response. The Disaster Response Subservice consists of eight major functions: 1) Coordinate Response Plans, 2) Monitor Alert Levels, 3) Detect and Verify Emergency, 4) Assess Infrastructure Status, 5) Coordinate Response, 6) Critical Service Restoration, 7) Manage Area Transportation, and 8) Disaster Traveler Information. The Evacuation Coordination (EC) Subservice efficiently manages an evacuation and provides evacuees with the information they need during evacuation and subsequent reentry to the evacuated area. The Evacuation Coordination (EC) subservice includes four additional major functions: 9) Evacuation Planning Support, 10) Evacuation Traveler Information, 11) Evacuation Transportation Management, and 12) Evacuation Resource Sharing.
5.3.2Disaster Response shall provide a Monitor Alert Levels (MAL) function.
5.3.2.2MAL shall increase system preparedness as the alert level or the likelihood of a disaster increases, taking actions including:
5.3.2.2(b)Pre-staging activities
5.3.2.2(d)Stage resources
5.3.2.2(e)Assign personnel
5.3.9Evacuation Coordination shall provide an Evacuation Planning Support (EPS) function.
5.3.9.2EPS shall support the development of regional and multi-regional evacuation plans.
5.3.9.3EPS shall assist in identifying required modifications to transportation network geometry to accommodate evacuation strategies.
5.3.9.4EPS shall assist in defining the required resources for evacuation strategies.
5.3.9.5EPS shall avoid simultaneous work zones on parallel routes in case evacuation without warning is required
5.3.11Evacuation Coordination shall provide an Evacuation Transportation Management (ETM) function to assist evacuation coordination personnel as they manage evacuation operations.
5.3.11.1ETM shall have a real-time data collection process to assist in the selection of evacuation strategies and to monitor the operations of the selected evacuation strategies.
5.3.11.2ETM shall have a demand forecasting function that takes into consideration current traffic flows, current and historical evacuation trends, the size of the area to be evacuated and expected human responses.
5.3.11.3ETM shall include a strategy selection function that maximizes efficiency during evacuation and reentry operations and supports the overall response plan of the principal responding agencies.
5.3.11.3.2The strategy shall consider traffic movement over the entire evacuation network.
5.3.11.3.3The strategy shall be responsive to current demand as well as the forecast demand.
5.3.11.3.4The strategy shall optimize the movement of emergency, public safety, and other vehicles associated with the disaster response and evacuation.
5.3.11.3.5The strategy shall consider the operation of the access to and from the evacuation routes.
5.3.11.3.6The strategy shall consider the impacts to local traffic along evacuation routes.
5.3.11.3.7The strategy shall consider the time available for evacuation, time required for evacuation and time required for implementing the evacuation strategy.
5.3.11.3.8The strategy shall consider the availability of the resources required for the evacuation strategy.
5.3.11.3.9The strategy shall consider the severity of the expected disaster and the size of the area affected by the disaster.
5.3.11.3.10The strategy shall consider the use of transit and school bus fleets during mandatory evacuations.
5.3.11.3.11The strategy shall consider current maintenance and construction activities and their impact on evacuation route capacity.
5.3.11.3.12The strategy shall consider quarantine requirements.
5.3.11.4ETM shall provide the control of devices as required by the evacuation management plan, including:
5.3.11.4(a)traffic signals,
5.3.11.4(b)dynamic message signs,
5.3.11.4(c)ramp meters,
5.3.11.4(d)reversible lane signs,
5.3.11.4(e)turning restriction signs,
5.3.11.4(f)road closure devices,
5.3.11.4(g)lane closure devices,
5.3.11.4(h)HAR,
5.3.11.4(j)shoulder use signs.
5.3.11.5ETM shall provide the operator with the capability to manually override the system automatic control.
5.3.11.7ETM shall discontinue current work zone activities on evacuation routes where possible.
5.3.11.8ETM shall manage the evacuation of special needs populations including matching transit resources with locations/individuals, planning evacuation routes, and managing the special needs evacuation.
5.3.11.9ETM shall have the capability to eliminate tolls and transit fares.
5.3.12Evacuation Coordination shall provide a Resource Sharing (RS) Function that allows information and resource sharing between agencies involved in the evacuation including transportation, emergency management, law enforcement and other emergency service agencies.
5.3.12.1RS shall allow information sharing between agencies at local, state, multi-state, and federal levels, covering all jurisdictions affected by the evacuation
5.3.12.1.1RS shall provide information sharing capabilities among transportation agencies and between these agencies and the emergency management, public safety, and other allied response agenies.
5.3.12.1.2RS shall provide information to assist evacuation management personnel in making decisions including traffic management and shelter operations.
5.3.12.2RS shall assist evacuation management personnel in making decisions regarding deployment of resources and sharing of resources based on existing and forecast demand for these resources.
5.3.12.2.1RS shall identify the resources required for the current and forecast evacuation scenarios.
5.3.12.2.2RS shall identify the resources required to implement alternative evacuation management strategies.
5.3.12.2.3RS shall identify the resource deployment stages, in time and space, for each evacuation scenario.
5.3.12.2.4RS shall assist local, state, multi-state, and federal agencies in sharing resources between agencies.
8.0MAINTENANCE AND CONSTRUCTION MANAGEMENT
8.1MAINTENANCE AND CONSTRUCTION OPERATIONS
8.1.1Maintenance and Construction Operations shall provide a Maintenance Vehicle Fleet Management (MVFM) function to schedule and dispatch, monitor and track location, and monitor operational condition and maintenance requirements of public and contracted fleets of maintenance, construction, and specialized service vehicles. This function includes interactions among Traffic Managers, Supervisors, Dispatchers, Field Crews, Construction Crews, Vehicle Maintenance Crews, Equipment Maintenance Crews, Weather Services Organizations, and Information Service Providers.
8.1.1.6MVFM shall be capable of providing dispatchers and operators of maintenance, construction, and specialized service vehicles with information regarding potential and actual roadway problems.
8.1.1.6.1MVFM shall provide information to dispatchers and vehicle operators, including but not limited to:
8.1.1.6.1(b)Incidents
8.1.4Maintenance and Construction Operations shall provide a Roadway Maintenance Conditions and Work Plan Dissemination (RMCWPD) function to provide Intra- and Inter-agency coordination of work plans. This function includes interactions among Traffic Managers, Supervisors, Planning Agencies, Public Safety Organizations, and Information Service Providers.
8.1.4.1RMCWPD shall coordinate information on planned maintenance and construction activities, including work zone information, and unplanned remediation activities, such as inclement weather responses, so that routing, scheduling, and resource allocation can be accomplished.
8.1.4.2RMCWP shall support inter-agency coordination of response and scheduling of resources for significant events with broad impact, like natural disasters, major incidents, and large planned or seasonal events.
8.1.4.3RMCWPD shall coordinate information with other transportation agencies, including but not limited to:
8.1.4.3(a)Public Safety
8.1.4.3(b)Emergency Medical Management
  
The detailed process and user service requirement traceability information on this page was extracted from the National ITS Architecture. Consult the National ITS Architecture web site for more information.

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